Annual Audit and Annual Reports

Notice of appointment of date for the exercise of public rights

Accounts for the year ending 31st March 2019

The Local Audit and Accountability Act 2014, and
The Accounts and Audit (England) Regulations 2015 (s 234)

13th June, 2019

At its meeting on 4.6.19, Bradwell Parish Council approved its Annual Governance Statement and its Accounting Statements for 2018/19.

Annual Governance Statement 2018/19
The chairman and clerk signed the above on behalf of members of the council, as follows:-
‘We acknowledge as the members of Bradwell Parish Council our responsibility for ensuring that there is a sound system of internal control, including the preparation of the accounting statements. We confirm, to the best of our knowledge and belief, with respect to the accounting statements for the year ended 31 March 2019, that:
1) We have put in place arrangements for effective financial management during the year, and for the preparation of the accounting statements;
2) We maintained an adequate system of internal control, including measures designed to prevent and detect fraud and corruption, and reviewed its effectiveness;
3) We took all reasonable steps to assure ourselves that there are no matters of actual or potential non-compliance with laws, regulations and proper practices that could have a significant financial effect on the ability of this authority to conduct its business or manage its finances;
4) We provided proper opportunity during the year for the exercise of electors’ rights in accordance with the requirements of the Accounts and Audit Regulations;
5) We carried out an assessment of the risks facing this authority, and took appropriate steps to manage those risks, including the introduction of internal controls and/or external insurance cover where required;
6) We maintained throughout the year an adequate and effective system of internal audit of the accounting records and control systems;
7) We took appropriate action on all matters raised in reports from internal and external audit;
8) We considered whether any litigation, liabilities or commitments, events or transactions, occurring either during or after the year-end, have a financial impact on this authority and, where appropriate, have included them in the accounting statements.’

Accounting Statements 2018/19
The following, having been approved by the internal auditor, has been approved by the council for submission to the external auditor:

‘The council’s figures for balances, income and expenditure (in whole pounds) for year ending 31st March 2019, with those for year ending 31st March 2018 also shown in brackets for comparison purposes, are as follows:-

31.3.19 (31.3.18)
Balance brought forward 78,175 (80,483)
Annual precept 47,043 (45,575)
Total other receipts 29,034 (27,578)
Staff costs 37,580 (36,561)
All other payments 35,063 (38,900)
Balances carried forward 81,609 (78,175)

Total value of fixed assets 936,485 (930,535).’

Each year the Council’s Annual Return is audited by an auditor appointed by Public Sector Audit Appointments Limited. Any person interested has the right to inspect and make copies of the accounts to be audited, and all books, deeds, contracts, bills, vouchers and receipts relating to them. For the year ending 31 March 2019 these documents will be available on reasonable notice on application to:

Jeremy Caborn,
Parish Clerk,
Leo Coles Pavilion,
Green Lane,
Gt Yarmouth. NR31 8QG

Commencing on 1st July 2019

And ending on 9th August 2019

Local Government Electors and their representatives also have the opportunity to question the auditor about the accounts, and the right to make objections to the accounts or any item in them. Written notice of an objection must first be given to the auditor, and a copy sent to the Council.

This audit is being conducted under the provisions of the Local Audit and Accountability Act 2014, the Accounts and Audit (England) Regulations 2015 and the National Audit Office Code of Audit Practice. Your audit is being carried out by PKF Littlejohn LLP, 1 Westferry Circus, Canary Wharf, London, E14 4HD.

Parish Council Report

1st April 2018 - 31st March 2019

The Parish Council conducts much of its business through a committee system. The work over the last twelve months (and the ‘ongoing’ work) of the council and its ‘main’ committees is outlined below:-

Planning & Development Committee (Present membership - John Francis (Chairman), Keith Baker, Bob Carrier, Brian Comer (Vice-Chairman), Ted Howlett, John Shaw, Trevor Wainwright, Sue Watson and Chris Wells) continues to make observations and, where appropriate, objections to local planning applications, and to question decisions made. It has been consulted on 58 GYBC and 2 Broads Authority planning applications between 1.4.18 and 21.1.19 - this figure compares with 50 for the same period last year, and 67 the year before (the Broads Authority applications concerned the Bradwell Hall site on Market Road). It has supported a number of objections from neighbours of proposed developments, including continuing concerns about proposals to fell trees covered by preservation orders on one property, and siting of a new ‘mobile home’ on one of the designated sites for such provision, but in a location away from the other mobile homes on site.

In February members of the committee attended the Badger Building Ltd. ‘presentation event’ at Woodlands Primary Academy, concerning a proposal to build approximately 600 dwellings on land near Church Farm, Bradwell, and later that month the council held a ‘private meeting’ on the same subject with the company. Dwellings continue to be built on the Persimmon ‘Bluebell Meadow’ site - in the earlier part of 2018, a decision was taken to approve a ‘reserved matters’ application for 184 dwellings at ‘Phase 3’. The original ‘outline’ application was approved in 2014, and the effect of this decision was to approve some more detailed aspects of the overall application with regard to this ‘phase’ of the development.

The Borough Council held a ‘Strategic Planning’ consultation on the ‘Draft Local Plan part 2’ between 20.8.18 and 30.9.18, and it was noted that no new land, over and above what has already been agreed, had been selected for large-scale development over the next 20 years. It was particularly noted that the ‘War Memorial’ open space land on Church Walk will remain as ‘public open space’. In September the committee resolved to formally complain to the Borough Council that it had not been included in a consultation regarding the naming of new streets being built off Woodfarm Lane, and the Borough’s response was to invite a list of names that could be used further into the future.

Amenities & Highways Committee (Present membership - Bob Carrier (Chairman), Brian Comer (Vice-Chairman), Keith Baker, Ted Howlett, Jo Jones, Eddie Macdonald, Trevor Rawson, John Shaw, Roger Squires, Jo Thurtle, Trevor Wainwright, Sue Watson, and Chris Wells) - the council receives an annual ‘concurrent functions grant’ of £16,410 from Gt Yarmouth Borough Council, which it uses to maintain Green Lane Playing Field, the Leo Coles Pavilion changing room facilities, Gipsies Green and nine bus shelters; a portion of this grant is also passed on to St Nicholas Parish Church PCC, for maintenance of the burial ground.

Two local football teams, El Sol and Celt Rangers, play their home games at the Green Lane Playing Field. Celt Rangers will provisionally play here during the current season only - Gt Yarmouth Town Hall, who have played here on Saturday afternoons for many years, were unable to field a team at the beginning of the current season, but hope to be back next season. A new bus shelter was erected on the new ‘Link Road’, Beaufort Way, via a ‘match funding’ arrangement with Norfolk County Council, at a cost to the Parish and the County of £2,975 each, £5,950 total. Thanks also to Able Engineering Ltd., who carried out the installation work. This is the second year in a row that a match funding grant from the County Council has been received for Bradwell, as improvements to the footpath between Lords Lane and the churchyard were funded in a similar way last year, many thanks to all concerned.

Following complaints about inappropriate use of the footpath between the Cley Road Allotment site and some of the Laurel Drive houses, by cyclists and horse riders, a ‘safety barrier’ has been erected at one end of the path, similar to the one that already existed at the other end. Repairs will shortly be carried out to the roof of the Leo Coles Pavilion building, around a ‘skylight window’ above the changing rooms area, to prevent rainwater leaking into the building, and the committee is seeking quotations for the replacement of all of the building’s fascias, soffits and guttering, and its ‘apex’ structure above the main entrance to the building facing the football pitch. Following vandalism to three of the perspex panels at the sides of a bus shelter located next to the Sun Inn car park, the committee has resolved simply to remove the broken pieces of perspex still within the structure as a safety precaution, and not to spend any money (which would probably have amounted to at least £500) on installing replacement panels. One of the council’s two ‘public use defibrillators’ has been removed from its base, presumed stolen. Thanks are due to Bradwell Bowling Club, which funded repair work to the timbers and posts around its site where it borders a property in Pinecot Avenue, in a way that will provide concrete posts and gravel board, and widen the adjoining path next to the Green itself, for safety reasons, at a cost of approximately £1,650 - the actual works were also undertaken by volunteer club members. Volunteers also ‘coppiced’ some of the trees on Gipsies Green in February 2019 - see page 27 of this publication.

Members of the committee held an informal meeting with Mr T Vincent, Norfolk County Council Project Engineer, last November regarding a drainage study focusing on Bradwell village to identify any problem areas that experience flooding, with funding available to look at further potential works - a number of issues were highlighted, and some photographs of ‘problem areas’ have subsequently been submitted to Mr Vincent. At the beginning of this year some members also accompanied Mr M Youngman, Norfolk County Council Highways Technician, on a ‘tour’ of Bradwell, to point out areas where road repairs should be carried out.

An Act of Remembrance again took place at the Memorial on Remembrance Sunday 2018, and again Mr B Young, Head Teacher, Homefield Primary School, arranged another Act of Remembrance there three days earlier, involving children from all three Bradwell primary schools. Another successful ‘additional rubbish collection day’ was held in April 2018, and another will be held on 6 April 2019. The parish allotments continue to be popular, and some new tenants have taken on a plot this year - at the time of writing, all plots on both sites have been taken, and any new prospective tenants will have to go on a waiting list. The committee extends its thanks to the six members of the allotments advisory committee (3 from each site), whose help in allocating plots to new tenants, and with the general running of the sites, has once again proved to be invaluable. The Cley Road site has again won ‘Gt Yarmouth & Gorleston in Bloom’ awards, and again the certificates have been presented to the Parish Council.

Finance & General Purposes Committee (Present membership - Eddie Macdonald (Chairman), Ted Howlett (Vice-Chairman), Bob Carrier, John Francis, Jo Jones, John Shaw and Chris Wells) holds the purse strings, and keeps a close check on the Council’s finances. The Council’s draft accounts for the 2018/19 financial year will be presented at the Annual Parish Meeting. The 2018/19 ‘precept’ amount of £51,000 will not be increased in 2019/20, although there will be a slight increase in the amounts paid by Bradwell council tax payers, due to a reduction in ‘Council Tax Support Grant’ from the Borough Council - for details of this process, you can go to the Parish Council website (, ‘quick links’, ‘parish precept’, or, if you still have them, you can refer to page 25 of the March 2018 edition of this publication, and page 21 of the October 2015 edition.

The committee has made a donation of £1,650 to Bradwell Reading Room Trust, towards general running costs and an additional unforeseen bill of approximately £800, following a recent five-year electrical safety check. The Trust has received further grants from other sources towards its recent improvement works. A grant of £100 has also been made to Age UK (re local activities). The committee annually reviews the council’s insurance policy and risk assessment policy, and ensures that other ‘internal controls’ are carried out regularly, such as internal finance checks, and building and ‘health and safety’ checks. There is one sub-committee - ‘Public Relations and Publicity’, which oversees production of the ‘Bradwellian’ publication, and provision of the website.

The Parish Council (Chairman Chris Wells, Vice-Chairman Brian Comer) meets to oversee the work of its committees; hear reports from and raise issues with County and Borough Councillors and the Local Police; receive reports from its representatives on outside bodies. Further to the recent co-option to membership of Councillor Christine Steggles, the council now has a full complement of fifteen members.

In April last year Michelle Steel, Project Officer of the National Flood Forum, attended a council meeting to outline the work of the charity, and some local initiatives currently being proposed. The Bradwell Bowling Club’s lease of its bowling green/pavilion site has been renewed for a further ten years, to July 2028. A member of the council attends the quarterly Bradwell ‘Safer Neighbourhood Action Panel’ (SNAP) meetings that have set local policing priorities for quite a few years. Another ‘thank you’ evening for ‘Bradwellian’ deliverers and Allotment Advisory Committee members was arranged in August 2018.

The council meets approximately ‘bi-monthly’. There is an opportunity shortly after the start of each meeting for ‘public participation’, and a similar opportunity exists within all the ‘main’ committee meetings. Another council committee meet occasionally - ‘Staffing & Standards’, which oversees staff appointments, terms and conditions of service and reviews, and the ‘code of conduct’ for members. There is also an ‘Allotments Advisory Committee’ of allotment holders.